St Luke’s CE Primary School

Charging and Remissions Policy


We believe that:

All our pupils should have an equal opportunity to benefit from  school activities and visits (curricular and extra curricular) independent of their parents’ financial means. This charging and remissions policy describes how we will do our best to ensure a good range of visits and activities is offered and, at the same time, try to minimise the financial barriers which may prevent some pupils taking full advantage of the opportunities

The headteacher, staff and governors will ensure that the following applies:

 1. No charges will be made for

  • education provided during school hours (including the supply of any materials, books, instruments or other equipment)
  • education provided outside school hours if it is part of the National Curriculum, or part of the school’s basic curriculum for religious education
  • tuition for pupils learning to play musical instruments (or singing) if the tuition is required as part of the National Curriculum,
  • education provided on any trip that takes place during school hours
  • education provided on any trip that takes place outside school hours if it is part of the National Curriculum, or part of the school’s basic curriculum for religious education
  • supply teachers to cover for those teachers who are absent from school accompanying pupils on a residential trip
  • transport provided in connection with an educational trip.

 2. Activities for which charges may be made

  1. Activities outside school hours Non-residential activities (other than those listed in 1 above) which take place outside school hours, but only if the majority of the time spent on that activity takes place outside school hours (time spent on travel counts in this calculation if the travel itself occurs during  school hours).
  2. Residential activities – Board and lodging costs (but only those costs) of residential trips deemed to take place during school time. However, pupils whose parents are in receipt of certain benefits (see point 3 below) may not be charged for board and lodging costs. Residential trips deemed to take place outside school time (other than for those activities listed in 1 above).
  3. Music tuition – Music tuition for individuals or groups of up to four pupils.
  4. Voluntary Payments – Voluntary payments will be sought for activities such as day trips. However, payment will be genuinely voluntary and children shall not be excluded because their parents do not pay.

Is a residential trip in or out of school time? If the number of school sessions on a residential trip is equal to or greater than 50 percent of the number of half days spent on the trip it is deemed to have taken place during school hours (even if some activities take place late in the evening). Whatever the starting and finishing times of the school day, regulations require that the school day is divided into two sessions. A “half day” means any period of 12 hours ending with noon or midnight on any day.

Where an activity is proposed, it shall be offered to a distinct group such as a class or year group not only those showing a willingness to pay.

Activities which can be charged for (with the exception of board and lodging for residential trips) are regarded as “optional extras”. Charges will not exceed the actual cost (per pupil) of provision

Activity or thing which

will or may be charged



Notes Remitted or help



Charges will/may be made

for music tuition


The cost, or a proportion

of the costs, for teaching

staff employed to provide

tuition in playing a musical

instrument or singing,

where the tuition is an

optional extra for an

individual pupil or groups

of up to four pupils

Remission of fees

available from the LEA for

children eligible under

Category A below

Charges will be made for

the board and lodging

component of residential


The charge will not exceed

the actual cost


Remission for category A

(see below)


Clubs Delivered by third parties





3. Families qualifying for remission or help with charges

In order to remove financial barriers from disadvantaged pupils, the governing body has agreed that some activities and visits where charges can legally be made will be offered at no charge or a reduced charge to parents in particular circumstances. This remissions policy sets out the circumstances in which charges will be waived. If remission or help is available in relation to a particular charge it is indicated in the right hand column of the table above. Criteria for qualification for remission are given below.

 Parents in receipt of


  • Income Support
  • Income-based Jobseekers Allowance
  • Support under part VI of the Immigration and Asylum Act 1999
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by HM Revenue and Customs) does not exceed the sum given in the Revenue and Customs rules
  • Guaranteed State Pension


Additional categories of parents may claim help with some costs in some circumstances


4. Additional considerations

The governing body recognises its responsibility to ensure that the offer of activities and educational visits does not place an unnecessary burden on family finances. To this end we will try to adhere to the following guidelines:

  • All trips will be published well in advance.
  • we have a system for parents to pay in instalments
  • when an opportunity for a trip arises at short notice it will be possible to arrange to pay by instalments beyond the date of the trip
  • we acknowledge that offering opportunities on a “first pay, first served” basis discriminates against pupils from families on lower incomes and we will avoid that method of selection.